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Moveware is our flagship product and is a complete MoveManagement and financial solution. It is designed to help your staff manage the entire moving process from premove sales, operational planning, manifesting and post-move review. The Accounting system is completely integrated and the software includes an extensive range of Correspondence and Summary Reports to give you an unprecedented view of your business. Moveware is extremely scalable, capable of running small single branch operations to multi branch, multi currency companies located in several locations across the globe. Please read more about why Moveware is the application to take your business further.
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Move Management
Moveware provides all the tools and functionality you need to manage any type of removal in one system from start to finish.
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- Powerful search page to find clients quickly and easily, even based on just a phone number or email address if required
- Overall move details summary screen – see all the key information on one easy page
- Validated fields to ensure thorough data capture
- Removal Diary for managing tasks and logging all correspondence and key actions
- Sales Diary for Surveys and sales related tasks and appointments
- Sales Follow-up module to ensure each opportunity is maximised
- Comprehensive, flexible and powerful costing module
- Instant document production for client correspondence that can be emailed, printed or sent via SMS
- Removal Inventory with estimated and actual copies held. Estimated inventory can be imported from the MoveSurvey program
- Alert system for important messages
- Individual user task list and reminder system
- Post-move review and claims management
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Customer Relationship Management (CRM)
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Many companies are realising the benefits of utilising a CRM software program to professionally manage your sales, customer service and marketing campaigns, whether it’s a prospective or existing client. In our continued effort to provide an all-in-one software solution we have integrated a comprehensive CRM module into Moveware
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Complete Operational Planning
An operational daily diary shows all actions booked by day and a simple “click to pick” process is used to select which vehicles and staff are allocated to moves or other actions. It’s extremely quick, simple and efficient to manage and of course the system will track all labour, vehicles, containers and materials.
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- Resources can be allocated directly to any daily diary action
- Ability to have departmental daily diaries (i.e. Operational, Exports, Warehouse)
- Actions can be 'completed' ensuring no daily tasks are overlooked
- Daily messages can be added to notify staff of important events
- Destination Summary to assist in scheduling runs and container loading
- Time slot and booking details can entered
- Container movement records automatically generated
- Inventory stickers and labels can be quickly and easily produced directly from Moveware for each move
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Shipping/Manifesting - including B2B electronic data transfer option
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Moveware provides a comprehensive Manifesting module to manage all your shipments and produce all documentation, whether it’s exports or imports, sea, road or air. A destination summary will highlight which jobs are awaiting shipment or will soon be arriving allowing for professional planning and management.
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Storage - including batch invoicing and automatic rate revision
Moveware provides for easy management of storage consignments. It is capable of handling a variety of billing functions, storage periods and one-off charges. It also tracks the containers and the storage location of customer's goods.
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- Multiple storage accounts can be linked to a single debtor
- Commercial storage operations catered for
- Inbuilt storage calculator to make it easy to calculate storage charges
- Charges for insurance, fumigation etc
- Time saving procedure for production of invoices for all accounts in one action
- Comprehensive reporting including revenue per m3 and empty storage containers
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A fully integrated accounting package
One of the key advantages of Moveware is that it even includes a fully integrated general ledger and accounting system. A chart of accounts can be configured to map that of your company and all processes and reporting can be managed within one system simply and easily to enhance efficiency, increase visibility and providing instant “live” reporting at any time.
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- Customised chart of accounts
- Set up budgets
- Invoices are easily created from each job, and all linked to their debtors automatically
- Easily manage Debtors and Creditors, including removal/invoice history, aged balance, contact details
- Inherent accruals function
- Receipting function
- Multiple currency aware
- Direct Debiting / electronic payments functions
- Bank Reconciliation
- Financial reporting
Note: If preferred, Moveware can also be interfaced with most popular financial systems.
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Personnel Management
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- Create a personnel file containing staff details
- Control login information and user security within Moveware – limiting what functionality and what parts of the system they can see or use
- Record training courses and security clearance certificates
- Log history of holidays, absences or any other events
- A background recording system will always monitor key events of what each user does – enabling a full trail of events if required
- Integrated timesheet system
- Moveware can even be used to manage and process your payroll!
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Documents and Report creation
Crystal reports is known as being one of the worlds leading applications for producing reports and Moveware utilises this to produce almost endless reporting power and a multitude of options for document production.
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- A variety of output options are available;
- PDF
- PDF and email as an attachment
- HTML email
- Plain text email
- Microsoft Word
- Microsoft Excel
- SMS messaging
- Or of course simply printed!
- “Intelligent” reports can be created using specific removal data to populate specific wording (popular on quote documents for example) avoiding the need for multiple report templates and thus simplifying your setup and administration
- Automated client correspondence via email or SMS
- Over 300 reports available, including financial reports such as Balance Sheet, Profit and loss, aged debtors, non-invoiced removals and tax summary.
- Customized reports can be created if required
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Integration with Microsoft Outlook
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Synchronize appointments and tasks with your Outlook calendar and task list.
Read your Outlook inbox and link client emails to their files directly in Moveware - including attachments
Use Outlook signatures on outgoing emails.
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Moveware has the ability to interface directly with various Customs Packages
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In the UK we interface direct with the government's New Export System (NES)to generate an Initial Customs Declaration through to receiving clearance to proceed from Customs. E-Mail messages are created by the Moveware NES module in the correct format (EDIFACT) from waybill information with both outgoing and incoming messages logged in the Waybill diary.
In Australia and NZ we have the ability to export directly to a third party Customs product known as Deliverance and we are currently investigating the ability to interface directly with the Austrian Customs Systems.
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Integrated Postcode Database
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Moveware is a licensed reseller of the Royal Mail PAF (Postcode) database. We provide regular updates and have seamlessly integrated the data within the Moveware Application. Postcodes can be linked to Destination Codes to assist with user input and detailed postcode analysis reports can be produced.
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Powerful database
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Moveware utilises Progress Open Edge technology. Progress products and technology are used at over 60,000 organizations in 140 countries including 90% of the Fortune 500. As such, you can be confident that Moveware is providing you with extremely powerful and reliable software to run your business.
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Suitable for any size business
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Moveware is very flexible and completely scalable making it suitable for any size company. We have clients ranging from single user companies to multi-branch, multi-currency international organisations dealing with a very high volume of removals and shipments.
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